Your Guide to Writing the Resignation Letter in 2025 (Examples)

So, the time has come. You've made the big decision to move on to a new opportunity, and a mix of excitement and nerves is probably bubbling up. But before you mentally check out, there's one last, crucial task: writing your resignation letter.

Think of it as your final professional act at the company—a formal notice that cements your reputation as a considerate and organized professional. Getting it right is easier than you think.

Before we dive into the full templates, let's cover the absolute must-haves. A proper resignation letter is surprisingly simple and should always contain these key elements.

Your Resignation Letter Checklist

Here are the essential components, presented in the order they should appear:

1. Contact Information & Date: Start with your name, address, phone number, and email, followed by the date you are submitting the letter.
2. Recipient's Information: Include your manager's name, their title, and the company's name and address.
3. A Clear Statement of Resignation: Get straight to the point. The first paragraph should clearly state that you are resigning from your position.
4. Your Official Last Day: Mention the specific date of your last day of employment, according to your required notice period (typically two weeks).
5. A Note of Gratitude: A brief, positive sentence thanking the company for the opportunity is always a good touch.
6. An Offer to Help with the Transition: Show you're a team player to the very end by offering to assist in training your replacement or documenting your responsibilities.
7. Your Signature: End with a professional closing like "Sincerely" or "Best regards," followed by your handwritten signature (if a physical copy) and your typed name.

Why a Great Resignation Letter is Your Final Professional Handshake

You might be wondering, "Do I really need a formal letter if I'm telling my boss in person?" The answer is a resounding yes.

A written resignation serves as official documentation for HR and protects both you and the company. More importantly, it's your last chance to leave a positive, lasting impression. The professional world is small, and you never know when you'll cross paths with former colleagues or need a reference. A graceful exit ensures you leave on the best possible terms.

Resignation Letter Templates You Can Actually Use

Feel free to copy, paste, and customize these templates to fit your specific situation.

The Standard & Professional Template

This is your go-to for most situations. It's polite, professional, and covers all the necessary bases without being overly personal.

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]

[Date]

[Manager's Name]
[Manager's Title]
[Company Name]
[Company Address]

Dear [Manager's Name],

Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name]. My final day of employment will be [Your Last Day], in accordance with my two-week notice period.

I want to thank you for the opportunity to have worked here for the past [Number of Years]. I've truly valued my time at [Company Name] and appreciate the skills and experience I've gained.

I am more than happy to help in any way I can to ensure a smooth transition during my final two weeks. Please let me know how I can best assist with training my replacement and wrapping up my duties.

I wish you and the company all the best for the future.

Sincerely,

[Your Signature (for a hard copy)]

[Your Typed Name]

The Short & Sweet Template

Use this when you have a cordial but not overly close relationship with your manager, or if you simply prefer to be direct and to the point.

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]

[Date]

[Manager's Name]
[Manager's Title]
[Company Name]
[Company Address]

Dear [Manager's Name],

This letter is to formally announce my resignation from the role of [Your Job Title] at [Company Name]. My last day will be [Your Last Day].

Thank you for the opportunity. I wish you and the company continued success.

I will do my best to ensure a smooth handover of my responsibilities before I leave.

Best regards,

[Your Signature (for a hard copy)]

[Your Typed Name]

The Heartfelt Thank You Template

Perfect for when you're leaving a role you've held for a long time or have a close relationship with your team and manager. It adds a touch of genuine, personal appreciation.

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]

[Date]

[Manager's Name]
[Manager's Title]
[Company Name]
[Company Address]

Dear [Manager's Name],

Please accept this as formal notification of my resignation from my position as [Your Job Title], effective two weeks from today. My final day will be [Your Last Day].

I am writing this with mixed emotions, as I am deeply grateful for my time at [Company Name]. I especially want to thank you for your mentorship and support over the past [Number of Years]. I'm incredibly proud of what we've accomplished together, particularly [mention a specific project or achievement].

I will, of course, do everything I can to help transition my responsibilities smoothly. I am committed to leaving my projects in a good place for my successor.

Thank you again for everything. I will look back on my time here with great fondness.

Sincerely,

[Your Signature (for a hard copy)]

[Your Typed Name]

What to Do After You're Ready to Resign

Writing the letter is just step one. Here’s how to handle the process:

• Proofread, Proofread, Proofread: Typos look unprofessional. Give your letter one or two final reads before you submit it.
• Schedule a Meeting: Don't just email the letter out of the blue. Request a private meeting with your manager to tell them in person first. Bring a printed copy of your letter to give them during the meeting.
• Stay Positive: Avoid complaining or criticizing the company, your boss, or your colleagues. Your resignation is about moving forward, not looking back with negativity.

Navigating your exit is a key part of your career journey. As you close this chapter and prepare for what's next, it's the perfect time to ensure all your professional materials are polished and ready to impress. If you need to update your application documents for your new venture, using a modern resume builder can make all the difference. You can craft a standout resume that highlights your latest achievements at resumost.com to land your next dream role with confidence.

Leaving a job is a sign of growth. Do it with the class and professionalism you've shown throughout your time there. Good luck with your next adventure